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How to Share Your Data Using Microsoft Power BI

Sharing Your Data with Microsoft Power BI

Now that you’ve spent some time with visualizations and customizing your reports, the most important step is sharing with your team. Power BI offers several customizable ways to share and collaborate on your reports.

Publish reports from Power BI Desktop to the service.

This is extremely easy—just hit the Publish button on the Home tab in Power BI Desktop and your full report will be uploaded to the Power BI service with a link provided for others to access.

If you need to bring printed dashboards to a meeting, in Power BI service select the three dots in the upper right and click Print dashboard. This works just like any Microsoft document printing and offers standard options to customize your print job. To print a report, with the report open on your workspace click the File menu and then Print.

If you want to share the hard data behind a visualization, you can export it to CSV format by clicking the three dots on the visual and clicking Export data. You can also create a content pack that packages up a dashboard, report, and dataset for others to use. From your workspace, click on the Settings icon (it looks like a gear) at the upper right and click Create content pack. When you select the dashboard you want to share, Power BI will auto-select the associated report and dataset.


Use Power BI Mobile to access reports and dashboards.

You can open dashboards in Power BI Mobile with a simple tap. When you discover something interesting, you can use the Annotate button in the upper right to draw on the tile, highlight certain areas of the visual, add shapes, and more. The Share link at the upper right lets you quickly show these insights to colleagues.


Publish reports online or through email.

With the report you want to share pulled up on your workspace, click the File menu and select Publish to web. You’ll get a snippet of HTML code so you can embed the report into a website, as well as a link you can share via email.


The flexibility of Power BI offers your colleagues options to access reports, dashboards, and even source data in whatever way works best for them, increasing collaboration and keeping everyone on the same page.

As a certified Power BI partner, Onebridge can answer any questions you have about Power BI, data visualization or anything else related to data analytics. Get in touch with us today, we’re here to help! Connect with us on Twitter, LinkedIn and Facebook, and be sure to subscribe to the blog.


Topics: BI and Data Analytics, Data Visualizations, Data Integration, Data Governance, Power BI

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